Small Business Owners Can Have A Path To Efficiency

Pic. found via PicJumbo

By Peter Munnerlyn

I bet you, the small business owner, currently have meetings to attend, deadlines to meet, and 200 unopened emails sitting in your inbox right now…so you just don’t have the time to sit and read this (or do you??)  Everyone has said, “They’re just aren’t enough hours in the day!” And I agree. However, it might not be time that you are lacking; but rather time management skills.

Here are some quick tips to accomplish 9 hours worth of work in each 8 hour day…

  1. Make a “to-do” list – Start each day with a list of tasks that need to be completed.  Specifically write down the tasks; indicating the more important tasks.
  2. Apply the 5-minute rule – If you have a task that will take less than 5 minutes to complete, then do it immediately. If it will take you longer than 5 minutes to complete, put it on your “to-do” list for the day.
  3. Set aside email time – Check your email at set times during the day; and do your best to only check your email at said specific times. Do not allow your email to deter you from your task at hand.
  4. Block off calendar time – Schedule uninterrupted time to complete your important tasks by marking off a time on your calendar. During that time, close your door, turn off any distractions, and concentrate on the tasks at hand.
  5. Don’t be afraid of the word “no” – Trying to do everything that everyone asks of you is impossible and will set you up for failure. Make it a priority not to over-schedule or over-commit yourself; respectfully decline.
  6. Stay organized – Keep your work space organized so you won’t find yourself wasting time looking for various papers, etc.
  7. “Check-off” that list – Use any and all downtime during the day to your advantage by checking items off of your list.  Showing a visual of your daily accomplishments will motivate you to accomplish more.
  8. And last but in no way the least- Purchase a reliable business management software. We’ve got one and it’s affordable cloud ERP–made to scale with you, so that 9 hours of production will always fall in your 8 hour day.

I’m sure I missed some ways to be more efficient.  What tips do you have for small business owners? Drop me your thoughts in the comments below!